Facilities Coordinator Resume Example
A Facilities Coordinator resume is evaluated on proactive infrastructure ownership measured by maintenance uptime, not reactive task execution.
This resume is for facilities coordinators who manage day-to-day building operations and vendor relationships, but are not yet responsible for regional property portfolios or department-wide capital expenditure strategy. It also works for office managers or operations coordinators transitioning into dedicated facility management roles.
- Ownership of vendor service level agreements and preventative maintenance schedules
- Evidence of operational cost savings through contract negotiation or resource optimization
- Reliability in maintaining safety compliance and emergency preparedness standards
- Professional summary highlighting core operational scope and scale
- Skills section categorized by technical systems and administrative competencies
- Work history detailing specific facility metrics and budget impact
Kavita Agarwal
Summary
Experience
- Directed HVAC and electrical maintenance schedules for a 10-floor corporate office, ensuring 99.9% uptime for critical infrastructure and reducing emergency repair calls by 34%.
- Renegotiated service level agreements with 6 key vendors, achieving $92k in annual cost savings while maintaining high service standards for cleaning and security.
- Prioritized preventative maintenance investments over reactive repairs, which decreased emergency facility spend by 28% within the first 18 months.
- Spearheaded the implementation of a new emergency preparedness protocol and safety training program for 850+ staff members, achieving 100% compliance with OSHA standards.
- Optimized office space utilization by redesigning seating layouts for 4 departments, increasing desk capacity by 22% without expanding the physical footprint.
- Established a digital work-order tracking process for facility requests, reducing average response time for maintenance issues from 48 hours to 16 hours.
- Prioritized critical building repairs over aesthetic upgrades during a budget tightening period, saving $45k in the quarterly budget while ensuring structural integrity.
- Managed daily performance of 3 on-site vendor teams, including janitorial and mailroom staff, to ensure adherence to building policies and safety regulations.
- Coordinated 12 internal office moves involving 200+ employees, completing all transitions over weekends to eliminate workday productivity loss.
Education
Skills
Facilities Management · Vendor Coordination · Maintenance Scheduling · Safety Compliance · Space Planning · Budget Tracking · Office Management · Process Improvement · HVAC Systems · OSHA Compliance · Contract Negotiation · Emergency Preparedness · Work Order Management
What makes this resume effective
- This resume meets the hiring bar for facilities coordinators by demonstrating vendor negotiation success, preventative maintenance ownership, and rigorous safety compliance.
- At PwC, Kavita Agarwal achieved a 34% reduction in emergency repair calls by prioritizing infrastructure uptime, signaling a proactive rather than reactive approach.
- The EY experience highlights a digital work-order tracking process that slashed response times from 48 to 16 hours, proving the candidate's focus on operational efficiency.
How to write better bullet points
Worked with cleaning and security vendors.
Renegotiated service level agreements with 6 key vendors, achieving $92k in annual cost savings while maintaining high service standards.
It replaces a vague activity with a specific number of vendors and a clear financial outcome.
Responsible for office maintenance and repairs.
Directed HVAC and electrical maintenance schedules for a 10-floor corporate office, ensuring 99.9% uptime for critical infrastructure.
It defines the scale of the facility and the reliability of the systems managed.
Handled employee move requests.
Coordinated 12 internal office moves involving 200+ employees, completing all transitions over weekends to eliminate workday productivity loss.
It demonstrates project management skills and a focus on minimizing business disruption.
Facilities Coordinator resume writing tips
- Quantify vendor impact by listing specific dollar amounts saved through contract renegotiations.
- Highlight safety leadership by citing 100% compliance with OSHA or similar regulatory standards.
- Showcase space utilization wins by stating the percentage increase in desk capacity or square footage optimized.
Common mistakes
- Listing daily tasks like 'answering phones' instead of outcomes like 'reducing maintenance response times.' Facilities professionals are judged on efficiency, not just activity.
- Failing to mention specific square footage or staff headcount. Without scale, hiring managers cannot determine if you can handle their specific office environment.
- Omitting vendor management details. Simply 'working with vendors' is weak; you must show you can hold them accountable to service level agreements.
Frequently asked questions
Is this resume right for someone with only two years of experience? Yes, if you have independently owned specific vendor relationships or maintenance projects rather than performing only general office tasks.
Yes, if you have independently owned specific vendor relationships or maintenance projects rather than performing only general office tasks.
Yes, if you have owned specific vendor relationships or maintenance projects independently. No, if your experience is limited to general office tasks without facility-specific responsibilities.
What if my background isn't in a large corporate office like PwC? Yes, because the core principles of vendor management and safety compliance apply regardless of physical environment or square footage.
Yes, because the core principles of vendor management and safety compliance apply regardless of physical environment or square footage.
The core principles of vendor management and safety compliance remain the same regardless of square footage. You should emphasize the complexity of the systems you managed rather than just the physical size of the building.
What if I don't have exact dollar amounts for the savings I generated? Use percentage-based ratios, like a 28% decrease in emergency spend, or time-based metrics such as response time improvements to prove impact.
Use percentage-based ratios, like a 28% decrease in emergency spend, or time-based metrics such as response time improvements to prove impact.
In this resume, Kavita Agarwal uses percentages like the 28% decrease in emergency spend to show impact. You can use similar ratios or time-based metrics, such as response time improvements, to prove your value.
How much should I change the skills section for different industries? Maintain core competencies like OSHA and HVAC, but swap industry-specific software or regulations like healthcare-specific standards.
Maintain core competencies like OSHA and HVAC, but swap industry-specific software or regulations like healthcare-specific standards.
You should keep core competencies like OSHA compliance and HVAC systems but swap industry-specific software or regulations. For example, a medical facility role would require adding healthcare-specific safety standards.
What do hiring managers focus on when reviewing a facilities resume? They look for independent operation and emergency preparedness, specifically your ability to manage budgets, vendors, and physical assets.
They look for independent operation and emergency preparedness, specifically your ability to manage budgets, vendors, and physical assets.
They look for evidence that you can operate independently and handle emergencies without constant supervision. The focus is on your ability to manage budgets, vendors, and physical assets to ensure business continuity.
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