Office Manager Resume Example
An Office Manager resume is evaluated on operational ownership measured by efficiency gains, not a list of administrative tasks without context or scale.
This resume is for office managers who own facility operations and staff coordination, but aren't yet responsible for regional strategy or multi-site real estate portfolios. Facilities coordinators transitioning into this specialty will also find this structure useful.
- Ownership of office operations and administrative workflows
- Evidence of cost-saving vendor negotiations or budget management
- Reliability in managing staff coordination and facility maintenance
- Summary focused on operational scope and impact
- Professional experience ordered by scale and measurable outcomes
- Skills section categorized by administrative and technical proficiency
Lauren Morgan
Summary
Experience
- Spearheaded the migration to a digital visitor management system for the Chicago headquarters, reducing check-in wait times by 42% for over 200 weekly guests.
- Negotiated 5 new service level agreements with facilities vendors, securing $34k in annual cost savings while maintaining high service standards.
- Directed a team of 2 administrative assistants, implementing a centralized scheduling workflow that eliminated double-bookings across 12 shared conference rooms.
- Managed the $125k annual office operations budget, maintaining 100% variance accuracy across 4 consecutive quarters through rigorous expense tracking.
- Designed a new automated inventory tracking system for office supplies that decreased monthly overhead expenditures by 24%.
- Established a standardized onboarding protocol for 15 new hires per quarter, reducing the training period for administrative staff by 3 days.
- Prioritized the consolidation of local courier services over national accounts to improve delivery reliability, resulting in a 30% reduction in late document arrivals.
Education
Skills
Office Management · Vendor Coordination · Budget Tracking · Staff Supervision · Event Planning · Facilities Coordination · Process Improvement · Microsoft Office · Scheduling · Expense Reporting · Administrative Support · Communication · Contract Negotiation · Vendor Management
What makes this resume effective
- This resume meets the hiring bar for an office manager by demonstrating operational ownership, cost-saving initiatives, and team supervision.
- Notice how Lauren Morgan highlights the migration to a digital visitor management system at Grant Thornton to prove technical initiative and improved guest experience.
- See how the RSM experience emphasizes a 24% decrease in monthly overhead expenditures through an automated inventory tracking system, linking administrative tasks directly to bottom-line results.
How to write better bullet points
Managed office supplies and budget.
Managed a $125k annual office operations budget, maintaining 100% variance accuracy across 4 consecutive quarters through rigorous expense tracking.
It replaces a generic task with specific financial scope and a track record of precision.
Improved the visitor check-in process.
Spearheaded the migration to a digital visitor management system, reducing check-in wait times by 42% for over 200 weekly guests.
It shows technical implementation and quantifies the improvement in the guest experience.
Trained new administrative staff.
Established a standardized onboarding protocol for 15 new hires per quarter, reducing the training period for administrative staff by 3 days.
It demonstrates process ownership and a measurable increase in organizational efficiency.
Office Manager resume writing tips
- Connect every administrative process change to a specific time or cost-saving metric, such as the 3-day reduction in training time achieved at RSM.
- Detail the exact scale of your budget or the number of employees supported (e.g., managing operations for 150 people) to show scope.
- Highlight instances where you used skills like Contract Negotiation to secure better service or lower rates, similar to the $34k savings at Grant Thornton.
Common mistakes
- Listing tasks instead of outcomes, which fails to show how your management actually improved the office environment.
- Omitting the scale of the operation, making it difficult for recruiters to gauge if you can handle their specific headcount or budget.
- Ignoring technical tools in favor of manual processes, as modern roles require proficiency in digital visitor and inventory systems.
Frequently asked questions
Is this resume right for someone with only a few years of experience? Yes if you owned independent processes or budgets, but no if your experience is limited to executing tasks assigned by a direct supervisor.
Yes if you owned independent processes or budgets, but no if your experience is limited to executing tasks assigned by a direct supervisor.
Yes, if you have owned specific processes or budgets independently. No, if your experience is limited to executing tasks assigned by a direct supervisor without any decision-making power.
What if my background is in a small office instead of a large firm? Focus on percentage impact rather than dollar totals; a 20% cost reduction is impressive whether the budget is $10k or $100k.
Focus on percentage impact rather than dollar totals; a 20% cost reduction is impressive whether the budget is $10k or $100k.
Focus on the percentage of impact rather than the total dollar amount. Highlighting that you reduced costs by 20% is impressive regardless of whether the total budget was $10k or $100k.
What if I don't have exact percentages for my achievements? Use ranges or frequency to show impact, such as maintaining accuracy across four consecutive quarters to prove consistency without exact percentages.
Use ranges or frequency to show impact, such as maintaining accuracy across four consecutive quarters to prove consistency without exact percentages.
You can use ranges or frequency to show impact. In this resume, Lauren Morgan notes maintaining accuracy across four consecutive quarters, which proves consistency even without a specific percentage.
How much should I change before applying? Retain core competencies like vendor coordination while updating the software section to reflect the specific tools mentioned in the job posting.
Retain core competencies like vendor coordination while updating the software section to reflect the specific tools mentioned in the job posting.
Retain the core competencies like vendor coordination and budget tracking shown in Lauren's resume. Update the software section to reflect the specific tools mentioned in the job posting you are targeting.
What do hiring managers focus on for professionals in this role? Evidence of autonomous office management, vendor negotiation for cost savings, and the ability to improve workflows through technical tools.
Evidence of autonomous office management, vendor negotiation for cost savings, and the ability to improve workflows through technical tools.
They look for evidence that you can keep an office running smoothly without constant supervision. They prioritize candidates who show they can save money through negotiation and improve workflows through technology.
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